Privacy Policy

Effective Date: October 9, 2025

MeetingNotes, provided by https://meetingnotes.net (“we,” “our,” or the “Service”), values your privacy.

This Privacy Policy covers how MeetingNotes collects, stores, uses, and protects your personal data.

This Privacy Policy applies to this website and other MeetingNotes websites, as well as any services we provide through this website, other websites, or any MeetingNotes applications (collectively referred to as the “Website” or the “Services”).

We are committed to handling your data in a secure and transparent manner, ensuring that your privacy rights are fully protected.

1.Information We Collect

We may collect the following types of information:

●Account Information: Such as your email address, username, and login credentials, used for registration, login, and authentication.

●Meeting Content: Including uploaded meeting audio, video, text notes, summaries, and related documents.

●Usage Data: Such as access logs, IP address, browser type, device model, operating system version, and session duration.

●Payment Information: Such as payment status and subscription details, processed securely through trusted third-party payment platforms (e.g., Stripe).

2.How We Use Information

We use the collected information to:

●Provide meeting note generation, speech recognition, summarization, and multilingual transcription features;

●Optimize algorithm performance and improve recognition accuracy and user experience;

●Send service updates, system notifications, and customer support messages;

●Conduct anonymized statistical analysis for product improvement and security monitoring.

●We do not sell or rent your personal information, nor do we use it for unauthorized advertising purposes.

3.Data Storage and Security

Your data is encrypted and securely stored on trusted cloud servers (e.g., AWS or Google Cloud).

●All meeting data is used solely for the purposes authorized by you, such as meeting note generation.

●We implement strict access control and audit logging measures to prevent unauthorized access or data leakage.

4.Data Sharing

We only share your information in the following circumstances:

●Legal Requirements: To comply with legal processes or lawful requests from government authorities.

●Service Providers: With trusted third parties that support functions such as transcription, payment processing, or cloud storage.

●User Consent: When you explicitly authorize us to share specific data.

●All third-party service providers are contractually obligated to protect your data and limit its use to the agreed purpose.

5.Opt-in / Opt-out (User Consent and Withdrawal)

●Opt-in: When you first use our services or enable certain features (such as voice recording or AI summarization), we will request your explicit consent.

●Opt-out: You may withdraw your consent at any time by adjusting your account settings or contacting us directly. Withdrawal will not affect processing activities that occurred prior to your withdrawal.

6.Data Disclosure and Use of Google Services

Our Service use certain Google products and services, such as Google Analytics, Google Cloud Storage, or Google Ads, to enhance performance and user experience.

These services collect anonymized usage data (e.g., IP address, browser type, session duration) in accordance with Google’s Privacy Policy.

We do not share personally identifiable information (PII) with Google unless required for Service functionality.

You may review how Google uses collected data at: https://policies.google.com/technologies/partner-sites.

Users may opt out of Google Analytics tracking by using the browser add-on provided by Google.

7.Children’s Privacy

Our service is not intended for children under the age of 13.

●We do not knowingly collect or store personal information from children under 13.

●If we discover that we have inadvertently collected such information, we will promptly delete it.

●Parents or guardians who believe that we may have collected a child’s data in error may contact us at [email protected], and we will take immediate action.

8.Your Rights

You have the right to:

●Access, correct, or delete your personal information;

●Withdraw your consent to data processing;

●Request an export of your meeting data;

●Object to or restrict certain types of data processing.

To exercise these rights, please contact us at [email protected].

9.Policy Updates

We may update this Privacy Policy periodically. The latest version will be published on our website or within the app.

If significant changes are made, we will notify you via email or an in-app notice.

10.Contact Us

If you have any questions, suggestions, or complaints regarding this Privacy Policy, please contact us at:[email protected]